RAMAKRISHNA MISSION VIVEKANANDA COLLEGE (AUTONOMUOS)
72, SIVASAMY SALAI, MYLAPORE, CHENNAI-600004 ________________________________________________________________ FRIENDS OF POLICEIntroduction: The Friends of Police [FOP] unit of Ramakrishna Mission Vivekananda College, Chennai hereby adopts this constitution regarding the working of the unit. This also serves as guidelines for the unit’s functioning.
Contents:1.Volunteer Selection
2.Conduct & Discipline
3.Duties
4.Meetings, Seminars & Gatherings
5.Management
6.Management Provisos
7.Miscellaneous Provisos
8.Alterations & Amendments
1.Volunteer Selection: I.All Students of Ramakrishna Mission Vivekananda College [Autonomous] are eligible to apply as volunteer for Friends of Police.
II.The unit however reserves the right to select or reject an application, without citing any reasons.
III.The unit can set any criteria as it thinks fit for selection of a volunteer, subject to the approval of the college’s management.
2.Conduct & Discipline:I.Any student selected as volunteer must adhere to the rules & regulations of the unit strictly.
II.A volunteer must maintain discipline, both in the public & within the college.
III.Should not act in anyway that is detrimental to the interests of FOP.
IV.FOP should not be used as a medium (or) platform for any other organisation’s work.
3.Duties:I.Every volunteer must compulsorily volunteer for atleast two duties a month.
II.The duration of a duty must be minimum 3 hours.
III.No ceiling on the maximum number of duties, except if any temporary guidelines is issued supervening upon this rule.
IV.A volunteer should keep a record, both personally & with the FOP unit of all the work done concerning FOP.
V.A volunteer must be regular in his attendance.
4.Meetings, Seminars & Gatherings:I.A volunteer must attend all the meetings that are called for in the college with regard to FOP.
II.Special leave can be granted by the President on cases that he thinks fit.
5.Management:I.The Management of the FOP unit rests with the Faculty-Advisor & the team of Office-Bearers headed by the President.
II.All decisions taken, that are concerning the unit, must be approved by the Faculty-Advisor of FOP unit in the college & by the State Administrator-FOP.
III.
(**Flow chart in original Doc.)
IV.The President reports to the Faculty-Advisor, the college management, the State Administrator-FOP & the Project Director-FOP.
V.Concerning internal-working of the unit, the decision of the Faculty Advisor (or) the President shall be final.
6.Management Provisos:I.The Faculty-Advisor on recommendation of the President has the power to terminate (or) suspend (or) take any other suitable action that he thinks appropriate on any volunteer, even without seeking an explanation from the volunteer concerned.
II.FOP unit deserves the right to withhold the Certificate of Volunteering to any volunteer, if it thinks so fit on justifiable grounds.
III.Except for action taken on the President and the Vice-President, no other disciplinary proceedings against any volunteer need to be informed to the office of the State Administrator-FOP or the Project Director-FOP.
IV.Out-going President and Vice-President shall nominate the next President and Vice-President and they shall assume charge; subject to the approval of the State Administrator-FOP & the Project Director-FOP.
V.The President and Vice-President shall select a team of Office-Bearers with the approval of the Faculty-Advisor.
VI.Once terminated, a volunteer cannot be re-admitted except on an order by the Project Director-FOP (or) the State Administrator-FOP.
VII.All queries, suggestions & complaints by a volunteer should be addressed only to the Faculty Advisor & must be passed only through the President.
VIII.Except the President & the Vice-President, no other Office-Bearer can use their designation outside the college premises (or) print ID-cards, nameplates, etc with their designation for use outside the college, even for work with regard to FOP.
7.Miscellaneous Provisos:I.In rise of any conflict of opinion between Office-Bearers (or) between volunteers & Office-Bearers (or) between volunteers, the decision of the President (or) the Faculty-Advisor will be final & binding.
II.The Faculty-Advisor (or) the President can form any number of subcommittees for the smooth functioning of the unit.
III.Only the Faculty-Advisor (or) the President can transact any business with regard to FOP unit & are the only authorized signatories to letters, memos & any other official (or) quasi-official documents concerning the FOP unit in the college.
IV.A volunteer (including Office-Bearers & Faculty-Advisor) is not entitled for any benefits, monetary or otherwise for work done with regard to FOP, except if any temporary guidelines are issued supervening upon this rule.
8.Alterations & Amendments:I.No regulations that are listed above can be breached (or) circumvented, except in places where supervening guidelines are allowed.
II.Any amendments to this constitution will be valid, only if both agree it in writing: the State Administrator-FOP & the Faculty-Advisor.
III.A copy of the letter of amendment must be filed along with the constitution for further reference.
IV.The constitution can be altered (or) amended suo-motto (or) only on the recommendation of the President, by the Faculty-Advisor & the State Administrator-FOP.
Signatories: (Signed in the Original-Filing Copy)
1)
[Project Director-FOP]
Place :
Date :
2)
[State Administrator-FOP]
Place :
Date :
3)
[Management Representative,
Ramakrishna Mission Vivekananda College, Chennai]
Place :
Date :
4)
[President-FOP,
Ramakrishna Mission Vivekananda College, Chennai]
Place :
Date :
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